UNHCE Information Technology & Distance Education Blog

1. Make sure that you have a folder in the Exchange account's message store selected.
   NOTE: If you have other account types setup in the active Outlook profile, each account may have its own message store. If you do not have a folder contained within the Exchange account's message store, the "Automatic Replies (Out of Office)" option will not be visible in step 3 later in this section.
2. Click the File tab, and then click the Info tab in the menu.
3. Click Automatic Replies (Out of Office).
   Note If you do not see this option, you are not connected to an Exchange Server. For non exchange account user, visit the following Microsoft Website:
   Automatically reply to email messages without using an Exchange Server account
4. In the Automatic Replies dialog box, select the Send Automatic Replies check box.
5. If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
6. In the Inside my organization tab, type the message that you want to send within your organization, and in the Outside my organization tab, type the message that you want to send outside your organization.
7. Click OK.
8. If you selected the "Only send during this time range" option in step 4, the Automatic Replies (Out of Office) feature will continue to run until the date and time set for the End Time in step 5 is reached.
   Otherwise, the Automatic Replies (Out of Office) will continue to run until you repeat step 1 and select the "Do not send automatic replies" option.

Question: How do I make the address book start in My Contacts, instead of the Global Address List?

Answer: The Global Address List is the listing of everyone on the UNH Exchange server. If you would prefer to default to your own contacts, follow the instructions at: http://office.microsoft.com/en-us/outlook-help/change-the-default-address-book-watch-and-learn-HA010252526.aspx . The instructions are for Outlook 2007, but apply equally to 2010. Make sure you open the address book from your main menu, not from within a new message (otherwise, you won't have the toolbar to select Options.)

Question: Is there an easier way to "send again" instead of going to the sent box, double clicking on the message, then going to File, Recall or Resend?

Answer: Yes. Go to the Sent mail folder and open the message you want to resend (double-click to open in a window.) In the Move section of the ribbon, click on Actions > Resend This Message. (If this is something you need to do a lot, you can right-click on the Resend This Message command and choose Add to Quick Access Toolbar)

http://blogs.hbr.org/schrage/2012/01/tip-for-getting-more-organized.html

How much time do you spend each day getting better organized? Cut it in half.

When it comes to investing time, thought and effort into productively organizing oneself, less is more. In fact, not only is less more, research suggests it may be faster, better and cheaper.

IBM researchers observed that email users who "searched" rather than set up files and folders for their correspondence typically found what they were looking for faster and with fewer errors. Time and overhead associated with creating and managing email folders were, effectively, a waste.

I swear I didn't see this before my earlier blog post.