UNHCE Information Technology & Distance Education Blog

Suppressing addresses when sending multi-recipient emails:

Many people become annoyed when they receive an email that lists the addresses of multiple recipients, including their own. One way that senders sometimes try to suppress these addresses is to list the majority of the recipients in the BCC: field (blind carbon copy). This will take care of the problem, but there is an easier way.

First, you need to create a list of intended recipients in your address book. Simply create a new Nickname in your address book by selecting "New" at the bottom of the screen. (do NOT add it to the Staff Listing or Distribution Lists address books as these files are overwritten each time you update your address book). For the sake of this example, we will call the Nickname My Friends. Enter all recipient addresses on the Address tab, one per line.

Once you have entered all of the recipient addresses, click on the Info tab for the Nickname. Enter a name for the list in the Name field. You can use the same name that you used for the Nickname or enter something different. The name that you enter on the Info tab is the one that the recipients are going to see.
For this example, we will enter the name Buds.

Now, when you send a message to My Friends the only thing that the recipients will see in the To: field is Buds:; If the name that you entered on the Info tab contains a space, such as My Buds, then the name will be quoted in the To: field. ("My Buds";:) When you are composing the message you may see all of the addresses in the To: field but your recipients will not. If you have the "Automatically expand nicknames" box checked in your Miscellaneous Options, you will see all the addresses.