UNHCE Information Technology & Distance Education Blog

Overwhelmed with all that email? Does your Inbox have over 50 messages in it? Do you know how to label your email? Filter it?

I've put together a class on managing email using Eudora. The class should take about two hours, and I'm willing to conduct it for any group of six or more staff (at your site.) This probably won't be a hands-on class, but more of a lecture/demonstration. If held at your site, I can be available for personalized assistance after the class.

If you are interested, please form your group and then contact me (stephen.judd@unh.edu) with a few available dates and times.

Here's a tentative outline of the material to be covered:

Email Management Class

• Messages received by UNH email server and scanned ( Durham)
• Messages received by ceunh (Taylor Hall)
• Messages retrieved by email client (Eudora, WebMail, etc)
• Leave mail on server?

• Installed by Extension to c:\Eudora
• Important sub-folders: Attach, Nickname, Sigs, “.fol” folders
• Tools > Options
• Checking mail
• Check for mail every ____ minutes
• Save password
• Incoming mail
• Leave mail on server
• Delete from server after ___ days
• Delete from server when emptied from trash
• Skip messages over ____ k
• Sending mail
• SMTP server (may need to use home ISP)
• Composing Mail
• Signature
• Attachments
• Attachment directory
• Delete attachments when emptying trash
• Mailboxes
• Mailbox columns
• Labels
• Using labels
• Sorting messages
• Composing messages
• Choose your signature
• The signature tab
• Mailboxes
• Mailbox pane
• Docking vs. float
• Folders vs. mailboxes
• Messages go in mailboxes, mailboxes go in folders
• Moving a mailbox to another computer
• .fol equals Folders
• .mbx and .toc equal Mailbox
• Moving a message to a mailbox
• Addresses
• Nicknames vs. Address books
• Email addresses go in nicknames, nicknames go in addressbooks
• Using one nickname for a mailing list (multiple addresses)
• Fill in the name field on the info tab!
• Updating the address book
• Don’t add addresses to Staff Listing or Distribution Lists address books
• Download .exe file
• Execute file
• Transferring addresses to another computer
• C:\eudora\nickname
• .toc and .txt files for each address book
• Filters
• Move messages as they arrive or when you want
• Change message status
• Filter for spam (X-MailScanner-SpamScore)
• Filtering options
• Incoming, Outgoing, Manual
• Base on any header information (to, from, subject, etc.)
• Action
• Searching
• Criteria
• Mailboxes

• Access from anywhere
• See mail that’s on server
• Send mail
• Address books
• Must use Internet Explorer
• Only use WebMail Professional with high-speed connection (otherwise choose Express)

• Over 80% of email in the U.S. is spam!
• Use spam filter
• Don’t reply to spam
• Keep anti-virus definitions up-to-date
• Treat all attachments warily