UNHCE Information Technology & Distance Education Blog

MarTech made an oversight when rewriting the software for this year. They added a drop-down selection box for the optional school code, but didn't give you a convenient way to add new school codes.

To add school codes to the School Master Code list, you need to first make that an option in the menu system. Page 2-14 in the User's Manual walks through the steps in customizing the menus, which can be used as a reference.

Here are the step-by-step instructions from MarTech for adding the School Code file to the File Menu:

1. On the opening screen in Youth Enrollment, two menu bars appear at the top of the screen. At the far right end of each bar is a small drop down arrow. On the second bar (the one with the colored icons), right click on the drop-down arrow.
2. A menu will appear. Select 'Customize'.
3.The Customize box will appear in the center of the screen. Select the 'Commands' tab.
4. On the next screen a 'Categories' and a 'Command' box will appear.
5. In the 'Categories' box, click on Files. The School Code file is a file option.
6. On the right side of the screen, under 'Commands' , scroll to the end of the list. You will see 'School Codes'.
7. Left click on 'School Codes' to grab it. Hold the mouse key down and drag the menu option to the upper-left corner of the main screen. As you hover over the word 'File', the File Menu will drop down.
8. I usually hang on to the 'School Code' option and move down the file list, dropping it at the bottom of the list.
9. The School Codes option is now on the File Menu. The file can be opened like any other master file. The question has come up as to what to do with leaders. I have suggested creating a school code as 'None' and using it for leaders. Counties have been very happy with this.
Please pass this information on to your counties. They may have the edit the School Code list as they are doing new enrollments for 2006.