UNHCE Information Technology & Distance Education Blog: Eudora Archives

The new version of Eudora (7.1.0.9) which is being deployed throughout Extension no longer has the menu option to change your password. Here's how to get it back:

There is a "fix" for the new Eudora and the missing Change Password option on the Special menu. Actually, the creators left it off intentionally - they felt that there were more people than not who would be unable to change their password in that manner, so they made the default to hide that option.

To fix this, you need to go into Eudora and create a new message - then, in the body of the message you need to put the following string:

<x-Eudora-option:RemoveChangePassword>

You *must* include everything - even the <> - then, you click on that text string while holding down on the ALT key - you will get a dialog box that will allow you to change the value of this parameter - give it a new value of 0 (zero) - then, exit out of everything, including Eudora. When you go back into Eudora the next time the Change Password option will once again appear on the Special Menu.

WordPerfect Tip: Did you know that you can send a file as an attachment in Eudora when you are in WordPerfect!?

• WordPerfect Tip: Did you know that you can send a file as an attachment in Eudora when you are in WordPerfect!?
  Follow these easy steps.
  
  1) Open up the file you want to send as an attachment in WordPerfect. If you have just created a file and want to send it you must save it first.
  
  2) Go up to the first item on the top menu bar marked "File" and look for the "Send to" selection about half way down the menu.
  
  3) One of the choices under "Send To" is "Eudora". Click on that.
  
  4) Eudora will be opened and the file that you were in will be listed as an attachment!
  
  5) Just address and write your email as you would normally!
  
  You are done.
  
  P.S. The "Send To" selection on the File menu is a folder on your hard drive. You can put just about anything in that folder, ie a short cut to another folder, another program and even to a folder on another computer. Want to know more call the ITDE team!

   

• Did you know that you can send a file as an attachment in Eudora when you are in WordPerfect!?
  Follow these easy steps.
  
  1) Open up the file you want to send as an attachment in WordPerfect. If you have just created a file and want to send it you must save it first.
  
  2) Go up to the first item on the top menu bar marked "File" and look for the "Send to" selection about half way down the menu.
  
  3) One of the choices under "Send To" is "Eudora". Click on that.
  
  4) Eudora will be opened and the file that you were in will be listed as an attachment!
  
  5) Just address and write your email as you would normally!
  
  You are done.
  
  P.S. The "Send To" selection on the File menu is a folder on your hard drive. You can put just about anything in that folder, ie a short cut to another folder, another program and even to a folder on another computer. Want to know more call the ITDE team!

 

 

There are a couple of different ways to create a message filter in Eudora. These instructions refer to the manual method as that is the most straightforward. Making filters automatically can easily result in your filtering unintended messages. 

Many people become annoyed when they receive an email that lists the addresses of multiple recipients, including their own.

There are two popluar methods to avoid sharing email addresses and publishing that information to everyone on the list. ONe is to vreate a list. The other is to use Bcc:

Teh attached has information on using Bcc.

One way that senders sometimes try to suppress these addresses is to list the majority of the recipients in the BCC: field (blind carbon copy). This does take care of the problem but there is an easier way.

First, you need to create a list for your intended recipients in your address book. Simply create a new Nickname in your address book. (do NOT add it to the Staff Listing or Distribution Lists address books as these files are overwritten each time you update your address book). For the sake of this example, we will call the Nickname My Friends. Enter all recipient addresses on the Address tab, one per line.

Once you have entered all of the recipient addresses, click on the Info tab for the Nickname. Enter a name for the list in the Name field. You can use the same name that you used for the Nickname or enter something different. The name that you enter on the Info tab is the one that the recipients are going to see. For this example, we will enter the name Buds.

Now, when you send a message to My Friends the only thing that the recipients will see in the To: field is Buds:; If the name that you entered on the Info tab contains a space, such as My Buds, then the name will be quoted in the To: field. ("My Buds";:) When you are composing the message you may see all of the addresses in the To: field but your recipients will not. If you have the "Automatically expand nicknames" box checked in your Miscellaneous Options, you will see all the addresses. 

Eudora gives you the capability of including files associated with an application in an E-mail, rather than just including the text within the message. For example, instead of just copying and sending information from a brochure, you can attach the brochure, itself, to the E-mail you are sending. This is done by attaching the associated file in Word, Acrobat, or other format.

For information on:

° Adding Attachments in Eudora, go to: http://extension.unh.edu/blogs/itde/archives/001418.html

° Eduora Attachments & Document Size, go to: http://extension.unh.edu/blogs/itde/archives/001420.html

° Eduora Attachments: Formats, go to:
http://extension.unh.edu/blogs/itde/archives/001417.html

° Eduora Attachments & File Extensions, go to: http://extension.unh.edu/blogs/itde/archives/001416.html

° Deleting or Saving Attachments in Eudora, go to: http://extension.unh.edu/blogs/itde/archives/001415.html

To attach a document in Eudora:

° Create an E-mail, or open the E-mail to which you’d like to attach a file.

° Select Message\attach file from the menu system, or the paperclip icon on the toolbar.

° A file browser will appear

° Locate the desired file or files. Note you may select multiple files by using the standard Windows technique for selecting multiple items. (Shift+click to denote a range, Crtrl+click to select individual files, etc.)

° Click on “Open” when you have finished making your selections.

Eudora is not meant to be used to transmit large files. FTP should be used in cases of files larger than the following:

° E-mails, including the sum of the attachments, should be no larger than 10MB when sending to an individual recipient.

° E-mails, including all attachments, should be no larger than 5 MB when sending to a distribution list.

Keep in mind that some people may be using a dial-up connection. (If you are sending to people outside of Extension, smaller files are better.)

Remember that FTP is an option when sharing large files with other UNHCE staff.

Keep in mind that some file types require the recipient to have that application or a reader in order to open it. If you are sending an email to someone outside of UNHCE, and you are unsure if they have the application, it’s nice to include a link to free readers, as a courtesy.

For a list of applications which are available for all UNHCE users, go to:
http://ceinfo.unh.edu/Intranet/ITDE/Docs/Supsftwr.pdf

As a security measure, files with the following extensions cannot be sent via E-mail:

° ZIP
° EXE
° SCR
° COM
° PIF
° BAT
° CMD
° EML
° LNK
° VBS
° MP3

As a workaround, you can rename these files. Explain in the E-mail that they need to rename them after receiving them, and let the people know verbally that they should expect that file.

For example: You create a large file and decide to Zip it. It gets saved as UNHCE.ZIP. Rename it to UNHCE.TIP, and say in the body of the E-mail that they need to rename the file to UNHCE.ZIP in order to open it properly.

NEVER open a file with a suspicious extension, unless you are expecting to receive it. Even trusted sources, such as fellow UNHCE staff members, can get infected computers which automatically send out viruses or worms.

By default, attachments are saved in the C:\Eudora\Attach directory.

Files can be opened there, or by clicking on the attachment icon within the E-mail.

Most installations of Eudora save the attachment even after the E-mail has been deleted. It’s a good idea to go through this directory periodically & delete unnecessary attachments.

To change your settings to automatically delete an attachment when you delete the associated E-mail, go into:

° Tools
° Options
° Attachments
° In the attachments dialog box, select “Delete attachments when emptying Trash”
° Under “Delete automatic attachments:” select “When message emptied from Trash”.
° Click "OK".

Have you ever attempted to address something to someone who recently joined UNHCE, and been unable to locate the person in your address book? More than likely, that is due to not having the most recent version of the address book on your computer.

It is important to keep your Eudora address book up-to-date. It will give you access to addresses for all current users as well as current distribution lists.

The address book also contains useful information about the user's physical addresses, phone numbers, and listings of members of a distribution list. (See: http://extension.unh.edu/blogs/itde/archives/001412.html )

For information on updating your Eudora address book, go to: http://ceinfo.unh.edu/Intranet/ITDE/addres.pdf

Did you know your Eudora address book is more than a listing of email addresses? You can obtain information about people in our organization, along with other information, by using the Tabs in the Eudora address book. Here are two nice options:

Staff Addresses and Phone Numbers

A nice feature within the address book, is that you can obtain contact information on UNHCE staff, beyond just their email addresses. TO obtain this, first select the use. Then click on the "Info" tab for any user. That area will give you their physical address, phone number, and FAX number. It's a fast & easy way to get a directory information for UNHCE staff, and you don't even have to be on line to get it!

Who's on that distribution list?

The Notes tab is another useful feature. If you are wondering who is associated with a distribution list, select that distribution list, and click on the Notes tab. It will give you a listing of the people included in that distribution list.

A note about distribution lists

UNHCE has distribution lists which are managed and updated by the ITDE office. These are for existing UNHCE groups, such as COAs. Most people, however, have groups of people to whom they frequently send email. Often times these lists include partners outside of UNHCE.

To create your own distribution list:

* Open the address book feature (Tools/address book, or click on the square box icon on your toolbar.)

* Select "New" at the bottom of the address book screen.*

* Enter a new nickname for your list. NOTE: (Be sure not to add it to the Staff Listing or Distribution Lists address books. These files are overwritten each time you update your address book).

* Enter the recipient addresses on the Address tab (one per line. )

* Click on the Info tab for the Nickname.

* Enter a name for the list in the Name field. (You can use the same name that you used for the Nickname or enter something different.) The name that you enter on the Info tab is the one that the recipients are going to see.

UNHCE system distribution lists can be downloaded by updating your address book. For further info, see: http://ceinfo.unh.edu/Intranet/ITDE/addres.pdf

A signature file can be added to the bottom of your emails to personalize your emails. Typically, a signature file includes your name and contact info, such as email address (alias), physical address, phone number, FAX number, etc. You can also include tag lines, if you'd like.


To activate a signature:

1. Select the Tools menu from the drop-down menus at the top of your Eudora application window.

2. Select options on the Tools drop-down menu.

3. Select "Sending mail" on the left side of the Tools\Options windowpane.

4. Select the desired signature in the default signature area.
Note: Clicking on the down arrow in that box will bring up a list of signature files

5. Click on OK to accept the change.

A signature file can be added to the bottom of your emails to personalize your emails. Typically, a signature file includes your name and contact info, such as email address (alias), physical address, phone number, FAX number, etc. You can also include tag lines, if you'd like.

To edit an existing signature block:

1. Select "Tools," from the drop-down menu at the top of the Eudora window

2. Select "Signatures" from the Signature window, Or click the Signature window’s tab if it is the inactive window in a tabbed group.

3. The Signatures windowpane will list all existing signatures

4. In the Signature window, right-click the signature and choose Edit from the context menu, or double-click the signature.

5. The signature window is displayed for that signature.

6. Make any changes you want.

7. Save the file with the File menu Save command

8. Close the window.

A signature file can be added to the bottom of your emails to personalize your emails. Typically, a signature file includes your name and contact info, such as email address (alias), physical address, phone number, FAX number, etc. You can also include tag lines, if you'd like.

To create a signature file in Eudora

1. Select "Tools," from the drop-down menu at the top of the Eudora window

2. Select "Signatures" from the Signature window, Or click the Signature window’s tab if it is the inactive window in a tabbed group.

3. The Signatures windowpane will list all existing signatures

4. Right-click anywhere inside the Signature window and choose New from the context menu.

5. Eudora displays the Create New Signature dialog, asking you for a name.

6. Enter a signature name in the dialog, and click OK.

7. A signature window is displayed.

8. Enter your signature text in the signature window. You can format the text
with styles: see Formatting Text .

9. Save the signature file using the File menu Save command.

10. Close the signature window.

To change the font size or style in Eudora:

Click on the Tools dropdown menu on the top of your Eudora window.

Select:
* Options
* Scroll down the left menu bar in the Options window, and select "Fonts"
* On the fonts menu, select:
Screen (to change the font for messages you receive and are viewing)
Message (to change the font for a message you are creating)
or Print (to change the font for a hard copy of a message)

In each category you can change:
Size - and increase or decrease the font size as desired.
You can also change the default font style by selecting a different font in the font box.

This will affect the display in the next message you create or open. Rebooting is not necessary. (The mailbox listings will also change if you change if you change the Screen font.)

To provide easier access to email for staff who are away from their normal computers (conferences, workshops, etc.), we now provide WebMail, an on-line email interface much like that of Yahoo or Hotmail. Using Internet Explorer, go to: http://ceunh.unh.edu and log in using your first initial and last name @ ceunh.unh.edu (e.g., sjudd@ceunh.unh.edu). Your password will be your normal "Eudora" password. WebMail will give you access to your Cooperative Extension account, and allow you to read and send mail from your regular email address. You will be able to see all mail on the server, and if you don't delete it, it will download to Eudora the next time you use it to check mail.

The WebMail interface will only work effectively with Internet Explorer. The staff addresses and distribution lists are available through WebMail, however, items that you have created locally in Eudora are not available in WebMail (e.g., personal addresses, signatures, filters, sent mail, local folders, etc.)

Please note that this service is NOT available to state Family Lifeskills staff whose email is linked through the state server.

If you will be on leave or unable to respond to email for an extended period of time, we can configure your email account to reply to incoming messages automatically. (This process must be done on the server; you can't setup Eudora to do it yourself.) The response lets senders know when you'll be checking email and can offer alternate contact information. Senders receive an automatic reply only to their first message, and all incoming messages will continue to be held on the server.

To request an autoreply, go to http://cecf1.unh.edu/autoreply/autoreply_form.cfm and complete the request form. Please make your request at least a week before the autoreply needs to be in place, if possible.

Reducing email SPAM – help from UNH CIS.

In recent weeks you may have noticed that some of your email has additional headers in it that refer to X-MailScanner: Found to be clean and X-MailScanner-SpamCheck. These new headers are the result of CIS implementing virus scanning and SPAM checking on all email that is passing through the cisunix system. A large portion of our email passes through this system as well. The benefit of the new virus scanning program is automatic – should a virus be detected in incoming mail, you will receive a notice telling you what the virus was and what measure was taken to prevent the virus from making it to your computer.

In order to take advantage of the SPAM checking portion of the implementation, SpamAssassin, you will need to set up a filter in Eudora. Members of the ITDE team have implemented this filter at varying levels of sensitivity with consistent success. CIS has posted a detailed "howdoi" for setting up this filter located at the following URL: http://pubpages.unh.edu/notes/eudora_filter_howdoi.html
Although the document states that the instructions are for Eudora 5.2 and Windows XP, they work fine with Eudora 4.2 and other Windows OS versions. Additionally, if you have questions or problems while trying to set up the filter, please contact the ITDE office and *NOT* the CIS contact listed at the end of the document.

Please make sure to check the folder you send the messages to, as some messages may be marked as spam, that shouldn't be. If that is the case, you can modify the filter per the instructions, or contact the ITDE team for additional information.

Networks worldwide are becoming increasingly clogged by e-mail pitches for pornography, money-making schemes, medicines and a multitude of other products. This unsolicited bulk advertising e-mail is known as Spam. Junk e-mail is currently estimated to be nearly 40% of all e-mail traffic on the Internet and some experts believe the reality is even higher. The associated cost to corporations and employers is astronomical. If an employee uses 10 minutes a day to filter through, delete, and otherwise try to address the junk, at year's end they will have used a full work week in dealing with Spam. This doesn't even address the costs of the technological resources that are used and abused during the process.

Not all of that junk clogging up our mailboxes is really Spam. An innocent visit to a legitimate business on the Internet can result in your address being shared with a number of businesses that pool or sell their e-mail address contact lists. If you are making a purchase on-line, carefully examine the screens and be sure to uncheck any boxes that refer to being added to any kind of list or advertising. Do not participate in giveaways or surveys that they may be offering. Should you end up getting multiple e-mails from a legitimate business (such as Sears.com) this may be the reason. In this case, answering the link to be removed from the e-mail list will most likely work, but, you must exercise caution and use good judgment. If there is any doubt in your mind, do not respond to the e-mail.

True Spam is very difficult to fight. The persons responsible have become very efficient at circumventing tools meant to keep them in check. Many states are enacting laws to combat unsolicited e-mail and software firms are working diligently to create programs that can identify rapidly changing Spam techniques. UNH Cooperative Extension subscribes to some of the best anti-spam tools available and we will continue to evaluate new tools as they become available. Unfortunately, until these new systems are perfected, their implementation simply runs too much risk of blocking legitimate e-mail. The biggest offenders for allowing these bulk e-mailers to exist are the huge ISPs like Excite.com. Since they make their money by advertising, there are many conflicting interests involved. They certainly aren't going to implement anything that will cut into profits unless they are forced. Hopefully, some of the new legislation that is being passed will curb their appetite for profit.

In the meantime, one thing that you can do is to set up a filter in Eudora to help you automatically weed some of the junk mail from your Inbox. The tip of the month in this newsletter will give you some basic instructions for implementing Eudora filters.

A listing of Frequently Asked Questions about Eudora and the answers to these questions is available on our site. This FAQ is on-line in the ITDE section of the Extension website at: http://ceinfo.unh.edu/Intranet/ITDE/ITDEEM.htm

Please have a look, as this FAQ addresses most of the email problems we respond to on the Computer Help Line.

With the holiday season quickly approaching, we would like to take this opportunity to remind staff that our distribution lists are for legitimate internal business purposes only. The addresses of the lists should never be given out to non-Extension employees nor should they be used on websites such as those offering to send greeting cards. Before hitting that Send button, please be sure that the list you are using is targeted to the correct audience and that the content is appropriate and necessary for everyone on the list. Members of any list can be seen on the Notes tab in your Eudora address book.