Using the UNHCE Online Scheduling System

The UNHCE online calendar system is located at: http://extension.unh.edu/ceschedule/index.cfm in our UNHCE Intranet.

To gain access to this site, you will need to log in using your UNHCE username and password.

I. Creating a User Profile

Your first time on the site, you will need to create a User Profile.

Fields for the profile include:

• Display name: This is how your name will appear on the calendar. If you are posting to multiple calendars, keep in mind that you may want to include your last name, to avoid duplicate names.

• Default calendar: This is the calendar which will appear every time you log in or access this site. You may select other calendars once you are logged in.

• Default Schedule Entry: This entry will populate the form when you go to enter your weekly schedule. You can change it for days where your activity is other than the default.

• This field can be changed at any time by going into the “Modify user profile:” area. For instance, you might have “office” as a rule. You then might take a sabbatical, and change the default to sabbatic leave.

• Calendars to include your schedule on: You may select as many calendars you would like your schedule to appear on. For instance, a program leader might be on both the administration calendar and his/her content program area calendar. To select more than one calendar, hold down the Ctrl key while selecting (clicking the left mouse button on) each calendar you want to select.
  Note: A day's schedule is put on your selected calendar when you enter the day's schedule information. Therefore, if you change the calendars to display your info on, they will not be updated until you submit or save the schedule information.

Once you have entered your selections, click on submit to set up your profile.

II. Using the calendar

Logging in: Once your profile is set up, you can log into the calendar application, and it will bring you to your default calendar.

The application will “remember” you from session to session (on the same computer with the same browser) as long as you don’t log out of the application or clear your browser’s cookies. If you are the only user who accesses the calendar application from your computer, you will automatically go to the default calendar every time you connect to this application. If you have multiple people who access this application for the computer you should log out of the schedule when done (using the right-hand drop-done box.) If you are accessing this from a new computer, you will be prompted for your username & password.

To view a different calendar, select it from the list on the left. (Note: You can only view one calendar at a time.) The first calendar on the list is a monthly view of your personal schedule. From that view, you can click on a date to enter an activity for that date.

“Actions:” (on the right side of the top) gives you the following options:

• Enter next week’s schedule: This is the default option. To enter or make changes in the following week’s schedule, make sure this option is selected, and click on the “GO” button underneath.

• Enter this week’s schedule:
  (Note: You can only enter the following week a week at a time. To enter something further in the future, use the “Enter single day’s schedule” option.

• Modify user profile: (Click on your name) This option allows you tomake changesin the items you selected when you original created your profile. You can change your name as it appears on your calendar, default calendar, or the calendar on which your schedule is displayed

• Logout: To log out, click on the arrow to the right of the “Perform action:” box. A drop down menu will be displayed, listing all options available. Select this option, and click on the “GO” button under the dropdown box.
  
  Note: Be sure to log out if you are not using your own computer. This is particularly important if you are using a public computer, such as at a kiosk or library.

III. Changing weeks

To select a week in the future, click on the arrow to the right of the Show future week: box. This will display a dropdown menu, listing weeks up to one year in the future. Select the desired week. Click on GO to the right of this box to display the week.

To select a week in the past, select Show past week: This will display a dropdown menu, listing weeks dating back to 10/7/02. Select the desired week. Click on GO to the right of this box to display the week.

The terms “future” and “past” are in reference to the week currently displayed. If you look up a week 3 weeks ago, and then want to look at 2 weeks ago, it is a “future’ week, as it is after the week currently displayed.

IV. Printing the calendar

To print the calendar select, “ Click here for printable version” on the bottom of the screen. You will probably want to change the page orientation to landscape mode, in order to print out the entire week on one page.