PowerPoint Instructions

powerpoint presentation

LCD Projector

  • Connect VGA cable to laptop and projector.
  • Turn on LCD projector first.
  • Turn on laptop after LCD projector.
  • If after a few minutes the projector is not displaying the laptop image then press Fn (function) F8. Press Fn F8,wait a few seconds, if no image appears, press Fn F8 again.

PowerPoint

  • PowerPoint files have a .ppt file extension.
  • Presentations will be found on folder on the desktop.
  • Open presentation folder on desktop; double click on desired presentation to open it.

Insert Text

  • Click Insert, select Text Box.
  • Click on slide where you will want text to appear.
  • In the Font section of the menu bar, choose font, font style, size and color.
  • Type text.
  • Click outside of the text box to confirm text.

Position & Resize Text

  • To move text, click on text box and hover the cursor over it until a 4-point arrow appears

4 point arrow

  • Hold down the mouse button and drag text box.
  • To resize a text box, hover the cursor over the box until a 2 point arrow appears.
  • Hold down the mouse button and drag to desired size.
  • To resize text you can click on the text box and make selections in the Font section of the menu bar.

two point arrow

  • To edit text, click on text with cursor and then edit.

Insert & Edit Pictures

  • Click Insert, select Picture, select From File
  • Navigate to desired photo, click on photo with mouse, select Insert or double click photo with mouse.
  • To move picture hover the cursor over the box until a 4-point arrow appears

4 point arrow

  • Hold down the mouse button and drag picture box.
  • To resize a picture, hover the cursor over the picture until a 2 point arrow appears.

two point arrow

  • Hold down the mouse button and drag.
  • • Or right click on the picture and click Format Picture to adjust picture size, position, color and line.
  • Or click on the picture to select, and the Picture Tools Format toolbar will appear in the menu bar. This toolbar will allow you to crop the picture and perform a variety of photo editing tasks.

Slides

  • Create new slide: click Insert, select New Slide.
  • Hide slide: click Slide Show, select Hide Slide, or right click on slide; select Hide Slide.
  • Run slide show: click on Slide Show, select From Beginning or From Current Slide.
  • Advance slides: use Up and Down arrow keys on keyboard; or click on mouse; or advance with remote.
  • Exit slide show: press Esc on keyboard; or right click on mouse, a menu will appear where you can
  • select End Show.

Print Slides, Handouts and Notes

  • To print: Click File, then select Print. Under Settings select Notes, Handouts or Slides based on your needs.
  • Use Preview function to make sure it will print what you want.