UPDATED NOV 16th: COVID-19 Protocols for 4-H Volunteers

COVID-19 safety protocols for 4-H volunteers graphic

UPDATED NOV. 16, 2020

The safety of our youth, families, volunteers, and event participants remain New Hampshire 4-H's overriding priority. To prevent the spread of COVID-19 and reduce the potential risk of exposure, all 4-H volunteers must adhere to the following guidelines before, during, and after in-person 4-H experiences. 4-H experiences include club meetings, events, SPINs, farm visits, or any other in-person 4-H activity or program.

Download printable version of this page

Prior to the 4-H Experience

1. Get approval for your activity.

Contact your County 4-H Program Manager prior to your activity for approval and any updates to the safety guidelines. All 4-H experiences MUST be approved in advance by your county Program Manager.

2. Complete COVID-19 Safety Training.

Each 4-H volunteer conducting the 4-H experience MUST complete the UNH Extension COVID-19 safety training.

Go to Safety Training

3. Ensure that the activity venue allows for social distancing.

Programs that are held outdoors ONLY (25 people max including volunteers, parents, etc.) and NO indoor spaces are allowed at this time. (max occupancy per room based on the guideline of 36 square feet per person) must provide sufficient space for social distancing to include 6ft of spacing between participants.

4. Share safety protocols and health screening form requirements with participants.

Share COVID-19 safety protocols with all participants prior to the activity. Communicate to participants about how they must complete the health screening form (see below) before attending the 4-H experience.

Share this link: COVID-19 Protocols for Participants in 4-H Experiences

>>Template Email to Participants

5. Complete the health screening form.

Prior to the 4-H experience, all participants (youth, parents, volunteers, etc.) MUST complete the online UNH Health Screening Questionnaire before leaving home on the day of the event.

Go to Health Screening Questionnaire

A paper version of the form may also be used. The data from all paper forms must be entered into the online version of the form within 12 hours of the completion of the 4-H experience. Volunteers may enter the data themselves or arrange in advance with the 4-H staff at their county office to enter the data.

>>Download Paper Form

When a participant completes the health screening with no issues, they will get a screen with a green check indicating that they have completed the screening. Participants must bring proof of this completion to the 4-H experience. If at any point a participant answers “yes” to one of the health screening questions, they will not be allowed to participate.

For multiple-day programs, participants must complete the screening form daily.

During the 4-H Experience

1. Verify participant completion of health screening.

ALL participants (staff, volunteers, parents, youth, etc.) must show proof of having completed the online health screening form by presenting a photo or screenshot of the green check they received indicating successful completion. Alternatively, they may present the paper version of the questionnaire if it has been completed with no issues. Proof of health screening completion must be presented at the point of entry to the event in order to participate.

2. Keep an attendance sheet.

You must keep an attendance sheet of all participants to help with contact tracing if needed.

>>Download attendance sheet template

3. Ensure that all participants wear masks.

ALL participants must wear masks during the entire 4-H experience. Participants should be encouraged to bring their own masks (cloth or disposable). Extra masks should be on hand to supply those who come with no mask or inadequate masks. UNH Extension has a limited supply of masks. Please contact your 4-H staff member overseeing your program to make a request.

4. Ensure that social distancing guidelines are maintained.

All participants must adhere to social distancing guidelines that include maintaining at least 6ft of distance between participants at all times. Non-social distancing may need to happen under the following conditions:

  • Physical safety of the participant
  • One on one instruction that is needed to be based on the participant's abilities and/or safety

If non-social distancing must happen participants will continue to wear masks at all times, and it will not last more than four minutes.

5. Make hand sanitizer and/or handwashing stations available.

Hand sanitizer and handwashing stations must be available to participants. Once home, hands, clothes, and tools should be cleaned thoroughly with soap and water.

6. Routinely clean and disinfect surfaces.

Routinely clean and disinfect surfaces and objects that are frequently touched. Clean with the cleaners typically used. Use all cleaning products according to the directions on the label. For disinfection, the most common EPA-registered household disinfectants should be effective.

A list of products that are EPA-approved for use against the virus that causes COVID-19 is available here. Additionally, diluted household bleach solutions can be used if appropriate for the surface. Follow the manufacturer's instructions for application and proper ventilation. CAUTION: Never mix household bleach with ammonia or any other cleanser. Prepare a bleach solution by mixing 5 tablespoons (1/3rd cup) bleach per gallon of water or 4 teaspoons bleach per quart of water.

7. Do not share equipment or supplies.

Participants and instructors are not allowed to share equipment or supplies unless they are thoroughly sanitized between each use (e.g., hot glue guns, animal leads, computers, etc. must be cleaned between each use).

8. Monitor participants for symptoms.

If a participant begins to show flu-like symptoms or becomes sick during a program, they should be provided a list of testing facilities, recommended to see their PCP, and asked to leave the program. For testing locations, visit www.nh.gov/covid19, or call 603-271-5980.

After the 4-H Experience

1. Report COVID-19 symptoms or cases to your County 4-H Program Manager.

2. Consider emailing or handing out a 4-H experience follow-up sheet to each participant at the end of the event.

>>Download follow-up email template/handout