4-H clubs provide positive youth development opportunities to meet the needs of young people. Through hands on learning, 4-Her’s experience belonging, mastery, independence, and generosity in their communities. 4-H clubs contain 5 or more youth of 2 or more families that meet regularly with adult volunteers for a long-term progressive series of educational experiences. Clubs are open to all youth regardless of race, color, creed, relegion, sex, national origin, marital status, disability, or public assistance.
Below are a list of resources for you as you grow your club. Please contact your local county 4-H team for more information about the steps needed to get your club started!
Club Officer Handbooks & Duties
Planning Out Club Meetings
- 4-H Meeting Checklist
- 4-H Annual Plan
- Sample 4-H Club Planning Calendar
- 4-H Club Meeting Calendar
- 4-H Meeting Outline
- 4-H Club Program Planning Worksheet
- Club - Design Your Own Clover
Conducting a Club Meeting
- Parliamentary Procedure
- Parliamentary Procedure Resource from Utah State University Extension
- Conducting a Meeting
- Agenda Sample
- Meeting Rules
- Make a Motion
- Amend a Motion
- Adjourn a Meeting
- Pre-Meeting Activities
- Room to Improve Your 4-H Club Meeting
- Tips for Conducting Club Meetings
- Rules for 4-H Meeting Conduct
- Troubleshooting 4-H Club Problems
- Dealing with Conflict
- Parent Involvement in 4-H Youth Development: A Guide for Leaders
- Getting 4-H'ers Involved in Oral Presentation
- Social Media Guide - from National 4-H Council
Handling Funds as a 4-H Club:
As a 4-H club that is looking to handle funds (fundraising for fees, charity, materials, dues, etc) you have the opportunity to apply for tax-exempt status for your club which enables you to be exempt from paying taxes on the funds you collect. Each club should work with their County 4-H Program Staff to begin the process to obtain an EIN (Employee Identification Number). Support materials are provided below for your reference.
Club/Group
- Application for New or Replacement 4-H Club Charter and EIN# (to be submitted by County 4-H Program Manager)
- Bylaws Template for a 4-H Club
- Operating Procedures
- Fundraising and Handling Money
- Financial and Continuation Report (formerly "Form B") for Clubs - 2 versions:
- Thank You Letters for Donors from Clubs
- Directions
- Sample Letter
- Fillable PDF Form (save to your computer before typing)
Affiliates
- Bylaws Template for Affiliates
- Financial and Continuation Report (formerly "Form B") for 4-H Affiliates
- Memorandum of Understanding Template
- Operating Procedures
- Fundraising and Handling Money
- 4-H Organization Tax Exemption Authorization Letters
- Thank You Letters for Donors from Affiliates
- Directions
- Sample Letter
- Fillable PDF Form (save to your computer before typing)
